Functionality Overview: The PayTrack Plus is a comprehensive financial management platform designed to streamline business financial operations and inventory management. The suite provides the following capabilities:

1. Monitor Business Transactions: Track and manage all financial transactions in real-time.
2. Track Inventory: Keep accurate records of inventory levels and movements.
3. Manage Invoices and Payments: Process invoices and manage payments with ease.
4. Generate Budgets and Forecasts: Create detailed budgets and financial forecasts to guide business planning.
5. Generate Financial Statements: Produce comprehensive financial statements to meet regulatory and internal reporting requirements.
6. Analyze Financial Reports and Statements: Perform in-depth analysis of financial data to support strategic decision-making.
7. Manage Tax Compliance: Ensure compliance with tax regulations through accurate tax reporting and documentation.
8. Calculate and Process Payments (e.g., Salaries): Automate payroll calculations and process payments efficiently.

Modules Included:

• Budgets
• Expenses
• Revenue Management
• Asset Management
• Financials
• Accounts Payable
• Accounts Receivable
• General Ledger
• Tax
• Inventory

Published License and Product Terms:

• License Type: Monthly Subscription License
• Pricing: £135 per user per month

PayTrack Plus Product Terms

License Overview:
PayTrack Plus is a comprehensive financial management platform offering tools for budgeting, revenue management, invoicing, tax compliance, and financial reporting. It is licensed as a monthly subscription per user, with pricing based on the number of users and the modules selected.

1. License Type:

• Subscription Model: Monthly subscription per user.
• License Scope: The license grants users access to the following functionalities:
  • Monitor business transactions
  • Track inventory
  • Manage invoices and payments
  • Generate budgets and forecasts
  • Create financial statements
  • Analyze financial reports and statements
  • Manage tax compliance
  • Calculate and process payments (e.g., salaries)

2. Modules Included:

• Budgets: Create and manage detailed business budgets.
• Expenses: Track and monitor organizational expenses.
• Revenue Management: Oversee revenue collection and projection.
• Asset Management: Manage fixed and intangible assets, depreciation, and valuation.
• Financials: Manage general ledger, accounts payable, accounts receivable, and other financial records.
• Accounts Payable & Receivable: Process vendor payments and manage customer invoices.
• General Ledger: Comprehensive ledger functionality for accounting and financial reporting.
• Tax Compliance: Handle VAT, sales tax, and other regulatory financial obligations.
• Inventory: Track stock levels, manage reordering, and forecast demand.

3. API and Integration Rights:

• Integration Capabilities: PayTrack Plus supports integration with third-party accounting software, ERP systems, and other financial tools through its API.
• APIs Included: Full access to API for finance, payroll, inventory, and reporting integration.

4. Middleware and Customization:

• Middleware Support: The platform integrates with middleware to support data exchange between disparate business systems.
• Customization Options: Custom reports, workflows, and dashboards can be tailored to meet specific business needs.

5. Service Level Agreement (SLA):

• Uptime Guarantee: PayTrack Plus offers 99.9% uptime for all services, ensuring constant access to financial data and tools.
• Support: 24/7 customer support is available via live chat, email, and phone. Enterprise clients receive a dedicated account manager.

6. Termination and Renewals:

• Monthly Subscription: The subscription renews automatically each month unless canceled by the user with a 30-day notice.
• Termination Rights: PayTrack Plus reserves the right to suspend or terminate services for non-payment or breach of the license terms.

7. Data Protection and Compliance:

• Data Security: PayTrack Plus encrypts all data and complies with GDPR, CCPA, and other applicable privacy laws.
• Data Storage: All financial data is stored on secure servers with regular backups and a disaster recovery plan in place.

8. Pricing Terms:

• Base Pricing: Starts at £120 per user per month for access to all financial modules.
• Volume Discounts: Available for organizations with over 100 users.
• Additional Fees: Customizations, third-party integrations, and enhanced support options may incur additional costs.

9. Intellectual Property Rights:

• Ownership: PayTrack Plus retains all rights to the software, including copyrights and intellectual property. Users are granted a non-transferable, non-exclusive license to use the software.
• User Data: Users retain ownership of their financial data, but PayTrack Plus reserves the right to use anonymized data for analytics and service improvements.

10. Limitation of Liability:

• Liability Cap: PayTrack Plus’s total liability in any claim will not exceed the amount paid by the user in subscription fees over the last 12 months.
• Exclusions: PayTrack Plus is not liable for indirect damages, loss of business, or data loss resulting from the use of the software.

11. Updates and Feature Releases:

• Product Updates: All updates, including new features, bug fixes, and improvements, are included in the subscription at no extra cost.
• Feature Releases: New modules and advanced functionalities will be made available as part of the monthly subscription unless otherwise specified.

12. User Limits and Usage Restrictions:

• User Limits: The subscription is limited to the number of users specified in the agreement. Additional users can be added at the prevailing rate.
• Usage Restrictions: PayTrack Plus Enterprise Suite is intended for internal business use and cannot be resold or used for commercial resale.